VOLUNTEER AT JUNGLE PARTY

 

Registration has ended

Thank you for your interest in volunteering for Woodland Park Zoo’s Jungle Party. We have currently filled all of our production volunteer needs for Jungle Party 2014.

Volunteers are the backbone of Jungle Party


The first Jungle Party was organized by a small group of Junior League volunteers 38 years ago, and the event raised more than $1,500 for zoo operations. Today, more than 300 volunteers generously donate over 3,700 hours to Jungle Party. Volunteers comprise Jungle Party’s Executive Committee, Auction Procurement Team and Operation Crews. The wide range of duties include fundraising, strategic planning, auction item procurement, production/auction support, and administrative assistance.



General Volunteer Information

What is Jungle Party?

Jungle Party is Woodland Park Zoo’s annual fundraising event and auction. Proceeds help support animal care, conservation and education programs at the Zoo.

Date & Location

Friday, July 11, 2014 at Woodland Park Zoo's North Meadow. Please enter and exit via the South Entrance.

Volunteer Training

Jungle Party Volunteer training will be held on Monday, June 23, 2014 at 6:00pm at Woodland Park Zoo’s Education Center - South Gate. Learn your position, meet your Team Captain and interact with your team members! This is mandatory; even if you are a returning volunteer, you must attend this training to volunteer the night of Jungle Party.

Volunteer Parking

On July 11, 2014, volunteers may park and enter via the South Gate Entrance at the intersection of North 50th Street & Fremont Ave North after 3 p.m. The North and West Gate parking lots will be CLOSED for volunteer parking on the day of Jungle Party.

Volunteer Check-In/Check-Out

Please arrive at the zoo 30-minutes before your job assignment is scheduled to begin, unless otherwise instructed. Proceed to check-in at Volunteer Central, located in the Rainforest Food Pavilion. Your belongings may be stored there, but please leave valuable items at home, for this is not a secure area. Upon completion of your volunteer assignment, please checkout at Volunteer Central.

Volunteer Dress Code & T-Shirt

Volunteers receive a complimentary t-shirt, which is to be worn at the event. Please do not alter your t-shit until after the event. Volunteer t-shirts are handed out at Volunteer Training on Monday, June 23th, 2014. Please request your t-shirt size on the Volunteer Registration Form. Volunteers are asked to wear the Jungle Party Volunteer t-shirt, black bottoms and very comfortable shoes.

Volunteer Dinner

Volunteers receive one dinner ticket, which is redeemable for the volunteer meal provided at the Rain Forest Food Pavilion. Unlimited water and non-alcoholic beverages will also be available at this location throughout the event. Please note that alcohol bars, latte cart and patron food are for guests only.

Volunteer Conduct

Jungle Party volunteers must refrain from drinking alcohol, smoking, and eating the guests’ food while volunteering at Jungle Party. This will be strictly enforced, and breaking these rules will jeopardize one’s ability to participate in future Jungle Party events.

Volunteer Qualifications:

We ask that all volunteers be able to attend the Jungle Party volunteer training on Monday, June 23rd, and fulfill volunteer position commitment on Friday, July 11th. Jungle Party volunteers must also be able to interact professionally with and provide excellent customer service to Jungle Party guests, staff, and fellow volunteers. Please be extremely reliable and dependable and able to work cooperatively as a part of a team. The willingness and ability to follow directions is a requirement as well.  With a large event like Jungle Party, it is also important that volunteers are flexible and willing to adapt to changes as needed.

 

Production Opportunities

Raffle and Merchandise Sales
FILLED

In teams of two, volunteers promote and sell the Ben Bridge Giveaway and other auction merchandise during the reception and Live Auction. Volunteers collect completed bid sheets and deliver them to Bank throughout the evening.

**Volunteers must be willing to learn Jungle Party facts because guests will inevitably ask them questions while performing this job. Sample questions are…Where are the Live Auction bid cards located? What time does Bank open for checkout? When does the Super Silent Auction close? Can someone assist us with our auction items to the car? Who is the caterer? Are peanuts in the menu? All of this information will be provided at volunteer training.

Time Commitment & Physical Ability:

•    6:00 – 7:30pm on Monday, June 23, 2014

•    4:00pm till approximately 9:00pm (or end of the event) Friday, July 11, 2014

•    Must be comfortable walking and standing for long periods of time

Hospitality

FILLED

Assist with Registration queue, answering guest questions, providing customer service at the information booths, monitoring restrooms for supplies, handling lost items (lost & found), and assisting with BidPal device collection at the conclusion of the event.

Time Commitment & Physical Ability:

•    6:00 – 7:30pm on Monday, June 23, 2014

•    4:15pm till approximately 9pm (or end of the event) on Friday, July 11, 2014

•    Must be able to sit for long periods of time and be comfortable walking long distances

Item Safekeeping & Pickup

FILLED

Very Active Position - As the auctions close, volunteers package, box and transport auction items into the Item Safekeeping & Pickup area and organize them by bidder number. As guests present Item Safekeeping & Pickup with a PAID receipt, volunteers retrieve their auction items.

Time Commitment & Physical Ability:

•    6:00 – 7:30pm on Monday, June 23, 2014

•    4:15pm till approximately 11:00pm (or end of the event) on Friday, July 11, 2014

•    Must be comfortable standing and walking for very long periods of time, as well as loading heavy items (up to 25lbs.)

Live Auction Runner

FILLED

Runner retrieves Live Auction bid sheet from the Live Auction Recorder and takes it to the winning bidder for his/her signature. At the same time, the runner delivers a gift to the winning bidder and returns the signed bid sheet back to the Live Auction Recorder. At the direction of the Live Auction Recorder, the Runner delivers signed bid sheets to Bank every 5-10 minutes during the Live Auction.

Time Commitment & Physical Ability:

•    6:00 – 7:30pm on Monday, June 23, 2014

•    6:00pm till approximately 11:00pm (or end of the event) on Friday, July 11, 2014

•    Must be comfortable walking for a long period of time and spending a lot of time on your feet

Live Auction Spotter

FILLED

Spotters help the auctioneer locate guests bidding on Live Auction items. They do so by quickly pointing a flashlight at the auctioneer from the bidder’s position. When the auction item has been successfully bid on, a Spotter does the same from the winning bidder’s position, which helps the Live Auction Runner locate him/her. Spotter must stay put by the winning bidder until the Runner arrives to his/her location.

Time Commitment & Physical Ability:

•    6:00 – 7:30pm on Monday, June 23, 2014

•    6:00pm till approximately 11:00pm (or end of the event) on Friday, July 11, 2014

•    Must be comfortable standing in one spot for extended periods of time

Registration

FILLED

The night prior to Jungle Party, volunteers assemble the bid card packets for dinner tables. During the event, volunteers welcome and check-in Jungle Party guests, process new ticket purchases, confirm guest contact information for existing reservations, and handout bidder bracelets, answer guest questions, and deliver guest change forms to Bank.

Time Commitment:

•    6:00 – 7:30pm on Monday, June 23, 2014

•    6:00-9:00pm on Thursday, July 10, 2014

•    3:30pm-8:30pm Friday, July 11, 2014

•    Must be able to do repetitive movements for long periods of time, as well as sit for long periods of time

Silent Auctions and Wine Wall

FILLED

Roam Silent Auction areas and assist guests with the use of BidPal (special training on this device will be provided). Must be prepared to answer questions about auction items using a BidPal device and answer other general questions about the event. This role requires ability to learn and be comfortable with technology (particularly iPhone and iPod technology). This team also roams near the Wine Wall and helps explain to guests how the “game” works.

Time Commitment & Physical Ability:

•    6:00 – 7:30pm on Monday, June 23, 2014

•    3:30pm – 7:30pm on Friday, July 11, 2014

•    Must be able to be on your feet for long periods of time

Super Silent Auction

FILLED

Roam Super Silent Auction and Zoo Experience Auction areas and assist guests with the use of BidPal (special training on this device will be provided). Must be prepared to answer questions about auction items using a BidPal device and answer other general questions about the event. This role requires ability to learn and be comfortable with technology (particularly iPhone and iPod technology).

Time Commitment & Physical Ability:

•    6:00 – 7:30pm on Monday, June 23, 2014

•    3:30pm – 8:00pm on Friday, July 11, 2014

•    Must be able to be on your feet for long periods of time

 

Procurement Opportunities

Procurement volunteers secure donations from January 1 to May 1 for Jungle Party’s silent and live auctions. In recent years, 11 procurement volunteers helped secure 600 auction items valued at nearly $400,000! Donations fall under the following categories: art, jewelry, entertainment, trips, sports, home & garden, food & wine, family and lifestyles. Procurement volunteers utilize personal contacts, call upon community businesses and solicit local organizations for exciting and unique auction items and experiences.

While volunteers are assigned to a Procurement Team, procurement volunteers work independently and devise their own work schedule. Whether or not you have prior procurement experience, the Jungle Party staff provides all the materials and training necessary to be a successful procurement volunteer. Join the Jungle Party's Procurement Team today and have fun securing auction items for one of Seattle's premier fundraising events.

For more information or to sign up as a Procurement Volunteer, please contact Cortney Bacon at 206.548.2420 or Cortney.Bacon@zoo.org


Want to learn more about how BidPal works? Click HERE!

 

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